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Introduction

The SAP Business Technology Platform (SAP BTP) has emerged as the foundation of innovation in today’s digital environment for businesses aiming to develop, integrate, and expand applications quickly. Creating subaccounts, which serve as logical containers for managing environments, services, and resources, is a crucial step in making the most of SAP BTP.

This comprehensive tutorial will help you set up your cloud environment effectively and securely by explaining the significance, structure, and best practices of creating a subaccount in SAP BTP.

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What is SAP BTP?

SAP BTP (Business Technology Platform) is SAP’s integrated offering that combines database management, analytics, application development, and integration in a single platform. It allows organizations to transform data into business value and extend existing SAP solutions seamlessly.

Within SAP BTP, the global account, subaccounts, and spaces form a hierarchical structure that helps manage resources effectively.

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Understanding the Structure: Global Account, Subaccount, and Spaces

Before you create a subaccount, it’s essential to understand the hierarchy:

1. Global Account – The top-level entity that represents your organization in SAP BTP. It contains all your entitlements and quota assignments.
2. Subaccount – A logical unit within your global account where you manage environments, users, and services.
3. Spaces (specific to Cloud Foundry) – Environments within subaccounts where applications and services are deployed.

Each subaccount can have its own region, environment type, and security settings.

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Steps to Create a Subaccount in SAP BTP

Follow these steps to create a subaccount successfully:

Step 1: Log in to the SAP BTP Cockpit

Go to https://cockpit.btp.cloud.sap and log in using your SAP credentials. Once logged in, you will see your Global Account Dashboard.

Step 2: Navigate to Subaccounts

On the left-hand panel, click “Subaccounts”. This will show you all existing subaccounts (if any) under your global account.

Step 3: Create a New Subaccount

Click on the “Create” button. A form will appear where you need to provide details such as:

• Display Name – Enter a name for the subaccount (e.g., Development Subaccount).
• Subdomain – This will be used as part of your application’s URL.
• Region – Choose a data center region closest to your users for optimal performance.
• Environment – Select the environment type (e.g., Cloud Foundry, Kyma, ABAP).

Step 4: Assign Entitlements

Once the subaccount is created, navigate to Entitlements → Configure Entitlements and assign the necessary services (e.g., SAP HANA Cloud, Integration Suite, or Business Application Studio).

Step 5: Set Up Users and Roles

Under Security → Users and Roles, assign user roles and permissions. You can grant access to developers, admins, or business users depending on their responsibilities.

Step 6: Connect to an Environment (Optional)

If you’re using Cloud Foundry, click Enable Cloud Foundry Environment to link the subaccount to a Cloud Foundry org. Then create spaces for your projects (e.g., Dev, Test, Prod).

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Best Practices for Managing Subaccounts

• Use separate subaccounts for development, testing, and production to maintain security and control.
• Regularly review entitlements to optimize resource usage and costs.
• Implement role-based access control (RBAC) for secure operations.
• Choose the right region for compliance and performance needs.
• Enable monitoring tools like SAP Cloud ALM or SAP BTP Cockpit analytics for real-time visibility.

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Why Subaccounts Matter in SAP BTP

Subaccounts give your cloud environment scale, flexibility, and isolation. They let you manage service entitlements, plan projects, and keep regional compliance. Subaccounts are the cornerstone of an organised SAP BTP environment, regardless of whether you’re creating a new SAP S/4HANA extension or integrating third-party apps.

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Final Thought:
Creating a subaccount in SAP BTP is a fundamental step in setting up your cloud landscape. It not only simplifies resource management but also enhances security, scalability, and flexibility for your organization’s digital transformation journey.

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Ready to build your next cloud application on SAP BTP? Contact our SAP experts today to get started with secure and efficient subaccount setup!